Management tool par excellence, the Intranet has become indispensable and unavoidable for companies in all sectors of activity. In addition to improving the internal communication, it allows boosting the efficiency and productivity of the teams. So, without further ado, let’s dive into this blog and learn some of the things you ought to know about the Intranet.
Intranet, what is it?
Having been born in the 90s, the Intranet is a tool that facilitates the storage and exchange of data internally. Concretely, it is an internal network whose operation resembles the Internet. An intranet is used for digitizing and automating time-consuming and tedious tasks such as searching, processing, modifying, and sending a customer file. It is a platform that needs a server to function. The Intranet has specific collaboration tools that improve internal communication.
Why use an intranet?
The Intranet is useful in many areas. First of all, this network allows employees to read news, internal announcements, and articles concerning the company. It also makes it easier and faster to record the time spent on such and such a project to help managers to follow up.
Beyond the management of working time, the planning of projects and calendars, the coordination of teams, and the distribution of tasks are also simplified thanks to the Intranet. Of course, it is possible to set up reminders to avoid delays. The Intranet also has the advantage of optimizing the organization of virtual and face-to-face meetings as well as appointments, thanks to the synchronized diaries. The integrated messaging system will allow employees to communicate in real-time.
Intranet 2.0: the new generation
The technological advances of recent years have contributed to the birth of intranet 2.0. Much more than a simple platform dedicated to publishing and reading company announcements on a local server, this innovative software offers considerable advantages. First of all, it allows employees to access, on-site or remotely, the company’s internal information.
This is particularly advantageous for telecommuting. By facilitating the exchange of information and providing access to all company documents, Intranet 2.0 helps maintain the involvement and commitment of each employee. Its interface is also more pleasant, intuitive, and customizable. Like the previous version, intranet 2.0 needs an internet connection to function.
The implementation of a CMS functionality for the Intranet in order to optimize the efficiency of the teams
Implementing a CMS functionality for Intranet is an essential step to boosting teams’ productivity in an efficient and relevant way. This system simplifies the creation and management of content: press releases, research reports, financial documents, meeting notes, document templates, etc. To be effective, the CMS tool must be perfectly managed and organized.
The information must be regularly updated and easily accessible. It is also useful to pay particular attention to the data and functionalities to be offered to users according to their missions and responsibilities. Indeed, you have the possibility to grant and restrict access to the different options of the system.
The partial digital transition of the activities of companies of all sizes and industries is more than a priority at the moment. Companies must incessantly improve the quality of their services and products to stand out from the competition. Tasks such as creating, modifying, and exchanging files must be digitized and simplified to make employees’ daily lives easier and give them more time for value-added tasks.
The Intranet is the ideal tool for collaboration within the company
Collaboration requires the use of tools that will improve it and make it more fluid and stimulating for employees. Therefore, companies use the Intranet as the main tool to promote communication between employees and the synchronized sharing of activities. A solution that integrates with the Microsoft 365 suite of applications, such as intranet.ai, has undeniable advantages. The 365 suite is the market leader in business collaboration, with more than a million companies using it.
You can sync documents, collaborate with others in real-time on the same document/project, and have it update instantly on all devices, even if you don’t have internet access. Users can send messages, communicate in real-time, share files and information of any kind, and receive push notifications using applications such as Sharepoint, My Workplace, Microsoft Teams, or the corporate social network Yammer.
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